The SHAHA Board held a meeting 7/23/2025.

The minutes from the 5/28/2025 meeting were approved.

Old Business:

The Treasurer has obtained a bank debit card for making transactions easier than writing checks.

The Spring Hill Acres HOA website www.SpringHillAcres.org is operational at a cost of $49.55. Going forward, this website will contain Membership Notes (like this document), as well as other information benefitting the members/owners, and provides a way for the members to contact the board (under the Contact Us tab.)

A QR code has been created which links to the www.SpringHillAcres.org website. It will be posted on the main entrance bulletin board and on the community Facebook site.

The public Google Drive that was used previously to store shared documents will not be updated with documents going forward, as the new website will be used for that purpose. The Google Drive will remain open and accessible.

The HOA has no attorney on retainer at present. It was stated that doing a lawyer search depends on what we wanted to do with the property. Attorneys were contacted to obtain expected costs. The understanding that we would want to have the existing property deed evaluated and to propose deed restrictions protecting the Spring Hill Acres community’s interests led to a motion to engage a lawyer under retainer at a not-to-exceed cost of $2,500. The motion was approved.

A synopsis of the 5/28/2025 meeting was posted on Facebook on 6/10/2025.

New Business:

Discussion of meeting minutes and what to communicate publicly was held. The meeting minutes have to be approved before they are released, which can take 2 months. A synopsis “Membership Notes” describing the meeting discussions and actions would be created for each board meeting to communicate with the SHA owners. The Membership Notes also have to be approved by the board before posting to the HOA’s website. This approval (by email) would ideally occur within 7 days after the board meeting. A link to the “Public Notes” would be posted to the Facebook page.

The Treasurer stated that the insurance policy needs to be updated for coverage of all officers and board members, as it lacked some coverage during the prior HOA idle period.

As there is now a public website available, it was decided to perform a survey through the website to gauge public interests or concerns. The survey would go to the active membership persons by email. Topics to query on the survey were not discussed.

A Google Meet invitation will be used for the next board meeting so that board members can attend remotely, if unable to attend in person.

It was agreed to invite Rich Stichter to the next board meeting to review/discuss the emergency exit and to invite Stan Alekna to a future board meeting to gain his perspective of the HOA’s future direction.

Next Board Meeting: Wednesday August 27 at 7:30pm