The SHAHA Board held a meeting 11/19/2025.

The minutes from the 9/11/2025 and 10/20/2025 meetings were approved with changes.

The Treasurer’s Report was read and approved.

Old Business:

Review of Action Items from the 10/20/2025 board meeting:

• The Secretary will look into using postcards to give official notice of upcoming Member Meetings instead of individual letters to reduce notification cost – Secretary reported on possibly using the USPS Every Door Direct Mail (EDDM) instead of 1^st Class letters. He will look into reducing the cost to prepare the mailings, perhaps using Staples for printing.
• The President will craft an article concerning the emergency exit lawsuit to post to the public website – completed, as the document was posted as a HOA Update on the HOA website on 12/11/2025.
• A board member will follow up with our attorney as to whether a reply was received from Buzgon Davis and what next steps are appropriate/planned – completed, our attorney has talked with the Buzgon Davis attorney, but is waiting for an official response. Our attorney is waiting further direction from the HOA board.
• A board member will contact Cornwall Borough Manager Cody Rhoads to inquire whether flashing yellow warning lights could be placed at the Spring Hill Acres main entrance – completed, Cody Rhoads will contact his PennDOT counterpart about the SHA main entrance safety concerns.
• A board member will contact the United Methodist Church in Cornwall for possible usage of their facility for future Membership Meetings to reduce meeting costs. The Catholic church is another possibility – completed, information on availability and cost was provided.

Legal Update:

The President was approved to post a Spring Hill Acres HOA Update article on the HOA website (Mentioned above) about the emergency exit lawsuit. It informs the membership that a claim to the emergency exit tract of land has been filed by someone with the Lebanon County Court.

The HOA’s legal council contacted the Buzgon Davis lawyer, who claims that he had not seen the documents showing that his client had no basis to claim the emergency exit property. But, he gave no indication what action he and his client take next. The board is considering what options to pursue to resolve this legal issue.

Annual Membership Meeting Planning:

It was noted that the board needs to acknowledge to the membership that it has struggled with communications to the membership and that our communication has been less than we desired.

A board member suggested modifying the By-Laws to change the notification requirements to be by electronic means, as opposed to USPS mailings. It is considered necessary to discuss this at the membership meeting and to allow for members to opt-out (or opt-in) for USPS mailings. Other notifications methods were also discussed, such as FaceBook posts, signs at the main entrance, an HOA Update on the HOA’s website, and emails.

Whether dues should be raised or whether the members should be asked for donations was discussed. This needs to be decided prior to the membership meeting.

It was stated that at least 24 homes that would be impacted if the emergency exit land was owned by someone else and turned into a thoroughfare. Developing a map showing the potential impact on the homeowners could be useful in communicating the issue to the membership. The increased traffic under that scenario was also noted.

A committee of five board members was formed to plan the Membership Meeting.

New Business:

There was discussion about reviewing/re-writing the By-Laws with legal assistance and the timing and cost of that. It is expected that it would occur after resolution of the existing lawsuit.

The meeting was adjourned.

Next Board Meeting: Date and time to be determined by a poll questionnaire to be sent later.